HOW TO APPLY
APPLICATION
Complete the online application form. Be sure to indicate the program you wish to attend and the optional excursions if any you wish to join. Make sure both you and your parent/guardian have reviewed the participant’s/parent agreement and the refund and cancellation policies.
REGISTRATION FEE AND PROGRAM DEPOSIT
Both the registration fee ($100) and the program deposit ($1,000) must be submitted alongside the registration. Registrations cannot be processed without both payments.
Note: Registrations submitted after May 1 should include full payment.
TEACHER RECOMMENDATION
Give the Teacher Recommendation form to your Spanish teacher. Recommendations can be emailed to forms@athenaprograms.com
HOMESTAY QUESTIONNAIRE & PHONE CONVERSATION
If you are applying to Athena in Spain we will send you a Homestay Questionnaire upon receipt of your Registration. This must be returned to us before your Registration can be evaluated. Once your questionnaire is received we will contact you to schedule a phone conversation that will help us match you with a homestay family (conversations are held in English).
Registrations are evaluated only when we have received all of your documentation. Admission to an Athena program is on a rolling basis: we will inform you of your status upon receipt of all your forms.
There is no final date of registration: the final date will depend upon the availability of residential space and enrollment in individual courses.
We are so glad you are considering Athena and we cannot wait to meet you
PAYMENT SCHEDULE
A program deposit and the non- refundable Registration fee must be submitted with your Registration to secure your place in the program pending acceptance. The program deposit is credited to the total program cost, and is fully refundable should your Registration be denied. $1,000 is due 30 days after receipt of the Registration.
In addition, we offer a monthly payment schedule that allows families to spread the program payments. Please choose “Family Plan” as your payment plan when you register or contact us at info@athenaprograms.com for more information.
Please review Athena Refund and Cancellation Policies
Payment Methods:
Deposits for registrations submitted online can be paid by Visa or MasterCard (for a 2.9% surcharge), electronic check (e-check), or wire transfer.
Credit card payment fees and any other bank charges incurred are the responsibility of the student/parent/guardian. Athena will credit only the actual payment in US dollars credited to Athena’s account.
If you would like to submit a deposit by wire transfer, please contact Athena ahead of registration at accounts@athenaprograms.com
Please include the following information:
- Reference: Name of student and Athena program
- Please email a copy of the transaction to accounts@athenaprograms.com
- Bank charges incurred are the responsibility of the parent.
Program Fee Includes:
Tuition; room; two to three meals per day (varies by program); guest lecturers; class related field trips; use of select campus facilities; the complete academic and excursion program as described on the website, except anything marked as optional/extra; all afternoon and evening activities, except those marked as optional/extra, or held off-campus and not organized by Athena; linen, bedding, towels; staff accompanied transfer to and from program airports during specified time windows on arrival and departure day.
Program Fee Does Not Include
Transportation to/from your home city; snacks, souvenirs, pocket money or meals eaten away from the program; airport transfers to and/or from an airport other than the airport transfer or outside the designated time arrival and departure window; trip cancellation insurance (Travel Insurance and Assistance Plan); medical insurance, medical and dental fees, and prescriptions.
REFUND POLICY
The following refund policies will apply to all students who withdraw from an Athena program. Please note that the $100 Registration fee is not refundable at anytime.
Notification of withdrawal must be emailed to hello@athenaprograms.com.
Withdrawals are effective on the date that Athena receives written notification. Students who have reserved a place on an Athena program but have not received a final acceptance by that date because of missing documents, are still subject to the above-stated refund policy. Students who have enrolled in an optional extra, including courses that carry a supplemental fee, may withdraw from it without penalty until May 15th. After that date, students will be held responsible for full payment of the extra option.
There is no refund of any travel insurance fee. There will be no refunds for students who voluntarily withdraw for any reason from an Athena program after it has begun, or is dismissed as per the policies detailed in the Parent-Student Agreement. Dates, fees, itineraries and courses may be changed without notice should circumstances require it and at the discretion of Athena staff. Athena reserves the right to cancel any program or course offering and to decline to accept any person as a member of one of its programs. If Athena cancels a program, the full program fee will be refunded.